Disaster Preparedness and Prevention Initiative for South Eastern Europe


Romanian General Inspectorate of Emergency Situations (IGSU), Ministry of Interior of Romania, hosted and chaired the first biannual DPPI SEE regional meeting in 2017. Over the course of the two consecutive days, the DPPI SEE members discussed and reviewed the progress achieved through implementation of the annual work programme of the Initiative in the period November 2016 - April 2017, while building upon the outcomes of the 33rd DPPI SEE regional meeting held in Sarajevo, Bosnia and Herzegovina, on 15 - 16 November 2016.

Within the closed session of the meeting, the Regional Meeting addressed issues of relevance to further strengthening the DPPI SEE institutional capacity, namely the still on-going negotiations on DPPI SEE host country arrangements aiming to legally regulate the status of the DPPI SEE Secretariat in Bosnia and Herzegovina. Taking into consideration the state of play as such, the Regional Meeting has agreed to postpone the previously announced staff elections while extending the employment contracts of the current staff for one (1) additional year in line with relevant provisions of the DPPI SEE Memorandum of Understanding.

In addition, the countries re-confirmed their commitment to sustainable DPPI SEE project development and further stressed the importance of aligning the DPPI SEE project priorities to those of Sendai Framework for Disaster Risk Reduction and related action plan(s) on European level. Also announced are the upcoming SWIFT water rescue practical trainings conducted under the DPPI SEE Joint Emergency Response Units in Case of Floods (JERU) project, as well as the final JERU field exercise planned to be organized in September 2017.

The DPPI SEE Advisory Board traditionally gathered together the DPPI SEE members and partner organizations giving them the opportunity to present achievements and challenges within currently implemented EU, i.e. UN regional and other initiatives, while highlighting future opportunities.

Representatives of the national disaster management authorities of nine (9) DPPI SEE member countries (Albania, Bosnia and Herzegovina, Bulgaria, Croatia, Macedonia, Montenegro, Romania, Serbia and Slovenia) attended the meeting. Turkey was not present due to dense national schedule. 

Also participating were representatives of the Regional Cooperation Council (RCC), Italian Civil Protection Department (IPA FLOODS Lead Partner), UN OCHA, including via teleconference  - European Commission (DG ECHO) and UNISDR Regional Office for Europe.

Presentations

 


Republic of Slovenia (Administration for Civil Protection and Disaster Relief, ACPDR) chaired the 2016 autumn session of the DPPI SEE regional meeting in its role of the DPPI SEE Chair-in-Office for the year 2016. Over the course of the two-day meeting, the DPPI SEE member countries reviewed the progress of implementation of the annual work programme of the Initiative, notably in the period April - November 2016 while building upon the outcomes of the 32nd DPPI SEE regional meeting held in Portorož, Slovenia, 5 - 6 April 2016.

Within the closed session of the meeting, the DPPI SEE member countries discussed and agreed on the next steps in regulating the DPPI SEE host country arrangements and preparing for the DPPI SEE Secretariat staff elections 2017. In addition, the countries re-confirmed their sustained commitment to the DPPI SEE project implementation (Disaster Management Training Programme - DMTP, Joint Emergency Response Units in case of Floods - JERU) and agreed on the annual work plan for 2017.

The DPPI SEE Advisory Board traditionally gathered together around the SEE countries, EU partner states’ civil protection administrations and UN organizations, all contributing to disaster management/ disaster risk reduction capacity development in the region, giving them the opportunity to present achievements and challenges within currently implemented EU and UN regional initiatives, including the details of future opportunities.

Representatives of the national disaster management authorities of nine DPPI SEE members (Bosnia and Herzegovina, Bulgaria, Croatia, Macedonia, Montenegro, Romania, Serbia, Slovenia and Turkey) attended the meeting, with one member, Albania, absent due to heavy rain and floods in the country. 

Also participating were representatives of the Regional Cooperation Council (RCC), Italian Civil Protection Department (IPA FLOODS Lead Partner), Danish Emergency Management Agency (DEMA), Swedish Civil Contingencies Agency (MSB, IPA DRAM Lead Partner), UNISDR Regional office for Europe and UN agencies in BiH.

Next (34th) DPPI SEE regional meeting is tentatively scheduled for early April 2017 in Romania.

 

 


The Administration of the Republic of Slovenia for Civil Protection and Disaster Relief, in its role of the DPPI SEE Chair-in-Office for 2016, hosted the 32nd DPPI SEE regional meeting in the Adriatic coastal city of Portorož (Slovenia) on two consecutive days, 5 - 6 April 2016.
The spring session 2016 analysed, discussed and further provided guidance and concrete recommendations 
to support and complement the efforts of the South Eastern Europe in disaster preparedness and prevention, while preserving synergies and collaboration among relevant partner organisations/ stakeholders committed to reducing the impact of disasters in this part of Europe. 
Next to discussion on the DPPI SEE state of play, the spring session 2016 agenda covered a variety of complementary civil protection/ disaster management related topics thus traditionally providing an opportunity for an extensive information-exchange and updates on latest developments in the region’s Civil Protection architecture, including on the activities of the EU partner countries and European Commission.
 
 
 
More specifically, the meeting addressed the following points:
  • DPPI SEE Disaster Management Training Programme (DMTP) annual plan for 2016
  • DPPI SEE Joint Emergency Response Unit in case of floods (JERU) project “state of play”
  • Latest developments in Civil Protection of the DPPI SEE members
  • EU projects (IPA, EU Civil Protection Mechanism, other) and possibilities for inclusion of the Western Balkan/ South Eastern Europe countries in the implementation of these
  • Migrants situation - presentation from the civil protection point of view 
  • Recent, current and future planned regional activities of the DPPI SEE partners

Nine DPPI SEE member states attended the meeting, including the representatives of the EU partner states’ civil protection state authorities (Austria, Denmark, Hungary, Italy), UNDP - UN Regional Hub Istanbul, and with participation of the European Commission (DG ECHO) via teleconference.

Presentations:
  1. Serbia Civil Protection Developments
  2. Migrant Situation in Slovenia Sep 2015-April 2016
  3. Implementation of EU projects in the last 10 years Slovenian experience
  4. EU MODEX Montana Bulgaria
  5. Slovenian Contribution to DMTP 2016
  6. UNDP Overview of PDNA
 
 
 
 

The 31st regional meeting of the Disaster Preparednes and Prevention Initiative for South Eatsern Europe (DPPI SEE) was held in Sarajevo, Bosnia and Herzegovina, on 3 and 4 November 2015. The autumn session 2015 was co-hosted by Serbia in its capacity of the DPPI SEE Chair-in-Office 2015 and DPPI SEE Secretariat. 

The meeting gathered representatives of the DPPI SEE member countries' disaster management, i.e. civil protection authorities and representatives of competent partner organisations/ stakeholders committed to disaster preparedness, prevention and reducing of disaster risks in the region of South Eastern Europe. 

​The closed session of the meeting built upon the proceedings and conclusions of the regional meeting spring session 2015, and through inclusive discussion reviewed the DPPI SEE activities implemented to the day while providing guidance for further effective implementation of the DPPI SEE desired course of action as stipulated the DPPI SEE Memorandum of Understanding (2013). The Regional Meeting thus reflected on the status of implementation of the DPPI SEE Disaster Management Training Programme (DMTP) 2015 and furtehr discussed countries' proposals for the year 2016. 

Other objectives of the meeting were pursued within the DPPI SEE Advisory Board serving as a forum for networking, information exchange and experience sharing on topics currently occupying the SEE civil protection agenda, such as the Europian migrant/ refuge crisis, recent and on-going initiatives within IPA civil protection coperation programme, including the future planned IPA calls for proposals, update on professional training and exchange of experts programmes.

The participants learnt from concrete experiences of Croatia and Slovenia on engagement of their civil protection services in the migrant situation, including on the activities of the European Commision DG ECHO in the same process. Also presented was recent activation of the European Civil Protection Mechanism by Macedonia as well as the final field exercise, IPA CAMPEX 2015, held within the IPA Civil Protection Cooperation Programme- Phase II. Equal contributions to the Advisory Board forum were those of UNDP Office in Bosnia and Herzegovina, UN OCHA, UNISDR Europe, Italian Civil Protection Department, THW and GEM Foundation.

 The next DPPI SEE regional meeting (spring 2016) will take place in Slovenia in April 2016 and will be hosted by the Administration for Civil Protection and Disaster Relief of Slovenia (ACPDR).

Presentations:


The 30th DPPI SEE regional meeting was held in Belgrade and was hosted by the Sector for Emergency Management of the Ministry of Interior of the Republic of Serbia in its capacity of the DPPI SEE Chair-in-Office 2015.

The aim of this year’s spring session was to further facilitate and provide guidance for effective fulfilment of the DPPI SEE goals and objectives as set out in the DPPI SEE Memorandum of Understanding (2013) through inclusive discussion on the DPPI SEE current and future planned activities, including through review of the activities implemented in the framework of the Initiative in the period between the regional meeting autumn session 2014 and spring session 2015.

As per established practice, the morning od the day 1 was reserved for the Regional Meeting closed session and more detailed discussions on the current status of the DPPI SEE JERU project implementation, including about activities related to the DPPI SEE Secretariat status regulation in Bosnia and Herzegovina. In the afternoon of same day, the DPPI SEE regional table traditionally transformed into a forum where the DPPI SEE member states and partnering organisations presented on their respective on-going and future engagements relevant to and focusing on cross-border cooperation in the South Eastern Europe.

The Advisory Board thus included the following: 1) Administration for Civil Protection and Disaster Relief of Slovenia (ACPDR) - "€œIPA Programmes on Civil Protection Cooperation with the candidate countries and potential candidates - IPA CP Phase II€"; 2) Italian Civil Protection Department - "€œProgramme for Prevention, Preparedness and Response to Floods in the Western Balkans and Turkey - IPA FLOODS"€; 3) United Nations Development Programme (UNDP), Country Office Serbia - "€œResilient Recovery and Local Resilience"€; 4) Organisation for Security Co-operation in Europe (OSCE) Mission to Serbia - "€œOSCE Mission to Serbia support for strengthening emergency management mechanisms"€; 5) XLAB d.o.o. (Slovenian private company) -"Exact caller Location for Emergency Call Centres". In addition, the Disaster Management and Emergency Situations Presidency of Turkey (AFAD) presented "Turkish National Disaster Response Plan within the scope of Integrated Disaster Management System"€, the UNISDR Europe Region Office reflected on the "€œOutcomes of the Third UN World Conference on Disaster Risk Reduction, Sendai, Japan, 14 - 18 March 2015"€, while the Serbian-Russian Humanitarian Centre informed about the Centre'€™s "€œactivity in the sphere of emergency humanitarian response, prevention and elimination of natural and man-made disasters"€.

DPPI SEE regional meeting 2015 autumn session will be hosted by the DPPI SEE Secretariat. The session has been tentatively scheduled for mid November, Sarajevo.

 
 

The 29th regional meeting of the Disaster Preparedness and Prevention Initiative of South Eastern Europe (DPPI SEE) was held in Sarajevo, the seat of the DPPI SEE Secretariat. The meeting was hosted by the DPPI SEE Secretariat and was co-organised with the Directorate for Emergency Management of the Ministry of Interior of Montenegro in its capacity of the DPPI SEE Chair-in-Office Anchor2014.

The aim of this year's autumn session of the DPPI SEE regional meeting was to further facilitate and provide guidance for effective fulfilment of the DPPI SEE goals and objectives as set out in the DPPI SEE Memorandum of Understanding (2013) through participatory discussion among delegations of all DPPI SEE member countries on the DPPI SEE current and future planned activities, including through review of the activities implemented in the period between two regional meetings for the year 2014.

The closed session proceedings included discussion on the on-going and future implementation of the DPPI SEE Disaster Management Training Programme, as well as on activities in preparation for the forthcoming tender for procurement of project equipment within the DPPI SEE project «Joint Emergency Response Units in case of floods». In addition, the closed session further provided countries’ updates on the status of the DPPI SEE Memorandum of Understanding 2013 ratification process, followed by updates on the on-going national consultations on the proposed text of the DPPI SEE Host Country Agreement.
 
On the occasion of the 29th regional meeting, the Memorandum of Understanding (2013) was signed by Romania, thus further reaffirming Romania’s commitment to regional cooperation in the framework of the DPPI SEE.

In addition to discussion on the DPPI SEE institutional issues within the closed session, the DPPI SEE regional table, as usual, also provided a forum for an exchange of disaster preparedness, prevention and disaster risk reduction related information, as well as for update on regional activities of the DPPI SEE's partners, relevant to and focusing on cross-border cooperation in the South Eastern Europe.

In addition to reflecting on May 2014 Floods in the SEE region through countries’ presentations on lessons identified (Bosnia and Herzegovina, Croatia and Serbia), the Advisory Board (open) session of the regional meeting also included the following: 1) Overview of regional IPA programmes (IPA 2013 and 2014) and update on preparations for the announcement of IPA 2015 Call - Risk Assessment, Disaster Loss Databases, Risk mapping/ Electronic regional risk atlas (the European Commission (DG ECHO)); 2) Presentation on the EU Exchange of Experts in Civil Protection Programme (German Federal Agency for Technical Relief (THW)); 3) Presentation on the UN OCHA’s role in emergencies and key coordination tools for effective disaster response (UN OCHA); 4) Presentation on the Aerial Fire Fighting Europe 2015 Workshop, Conference and Exhibition (Tangent Link ltd.). In addition, the presentations were also delivered by Disaster Management and Emergency Situations Presidency of Turkey (AFAD), Administration for Civil Protection and Disaster Relief of the Republic of Slovenia (URSZR) and DG Fire Safety and Civil Protection of the Republic of Bulgaria.

Next DPPI SEE regional meeting (spring 2015) will be hosted by the Sector for Emergency Management of the Ministry of Interior of the Republic of Serbia in its capacity of the DPPI SEE Chair-in-Office for the year 2015.

Presentations:

  1. CROATIA - May 2014 floods
  2. SERBIA - May 2014 Floods
  3. Bosnia and Herzegovina - Video - Floods in Bosnia and Herzegovina
  4. TURKEY - Standardization of Natural Hazard Maps
  5. SLOVENIA - MNE QUAKE Exercise 2014
  6. BULGARIA - Implementataion of eCall in Bulgaria
  7. European Commission DG ECHO - Regional IPA Programmes
  8. German Federal Agency for Technical Relief - EU Exchange of Experts in Civil Protection Programme
  9. UN OCHA - Coordination saves lives
  10. Tangent Link ltd. - Aerial Fire Fighting Europe 2015

The XXVIII DPPI SEE Regional meeting was held on 23 - 24 April 2014 in Pržno, Montenegro and was hosted by the Directorate for Emergency Management of the Ministry of Interior of Montenegro in its capacity of the DPPI SEE Chair-in-Office 2014.

At this year's first regional meeting which further aimed at identifying needs and priorities of the DPPI SEE member states in dealing with the disaster preparedness and prevention related challenges, representatives of nine (9) DPPI SEE member states (Albania, Bosnia and Herzegovina, Bulgaria, Croatia, Macedonia, Montenegro, Serbia, Slovenia and Turkey) participated in the meeting. In addition to its regular closed sessions reserved for the DPPI SEE member states' discussions on the DPPI SEE institutional issues, the meeting, as per usual practice, repeatedly serves as a forum for an exchange of information on other regional interventions undertaken by the DPPI SEE's existing and potential partners engaged in addressing disaster preparedness, prevention and disaster risk reduction with special focus on cross-border cooperation in the SEE.

During the open session of the regional meeting, the United Nations Office for Disaster Risk Reduction (UNISDR) updated the Regional Meeting on their on-going DRR activities in the South Eastern Europe and Europe and the way towards the 2015 post-HFA (UNISDR-WMO IPA project "Building Resilience to Disasters in the Western Balkans and Turkey": 1. EU-IPA DRR Exchange of Experts, 2. seeKMS: An Information and Knowledge Management System for DRR and CCA in the Western Balkans and Turkey). European Commission (DG ECHO) representative presented and discussed with the DPPI SEE member states - IPA beneficiaries on a potential topic for a new regional 

programme (Risk Assessment and mapping). German Federal Agency for Technical Relief (THW) gave an overview of this governmental organisation system and activites while the Italian Civil Protection Department  presented the Italian National platform for Disaster Risk Reduction and Italian programme for the semester of the European Council presidency. Presentations were also delivered by Disaster Management and Emergency Situations Presidency of Turkey (AFAD) and Administration for Civil Protection and Disaster Relief of the Republic of Slovenia (URSZR).
 
The closed session proceedings included discussion on the ongoing and future implementation of the DPPI SEE Disaster Management Training Programme for the year 2014 (18 activities in total) and a planned procurement of personal protection equipment within the DPPI SEE project «Joint Emergency Response Units in case of floods». The DPPI SEE Secretariat, with support from the delegation of Bosnia and Herzegovina, updated on the forthcoming and activities pending in relation to the ratification of the DPPI SEE Memorandum of Understanding 2013 and finalisation of the DPPI SEE Host Country Agreement.
 
On the occasion of the XXVIII regional meeting, Ivana Ljubojevic was re-elected to a second term as the Head of DPPI SEE Secretariat and Vildana Bijedic to that of the Administrative/ Finance Assistant. The next regular session of the DPPI SEE regional meeting is tentatively scheduled for first half of November 2014.

Presentations:

  1. European Commission (DG ECHO) - Regional IPA 2015 Working Document
  2. UNISDR-WMO IPA project Task 1_Exchange of Experts
  3. UNISDR-WMO IPA project Task 2_seeKMS
  4. Federal Agency for Technical Relief (THW)_ A governmental organisation based on volunteers
  5. Italian Civil Protection Department - HFA in Italy/ Italian semester of presidency of EU Council
  6. Turkish experience - Disaster Risk Management Capacity development project_Case study_Bursa
  7. Slovenian experience - 112 Caller smart locator
  8. Slovenian Experience - Sleet disaster (February 2014)
  9. Slovenian Experience -  Sleet disaster (February 2014) - photo gallery

Following the Command, Control and Coordination Course (November 2013, Serbia) being the 1st activity in the set of those planned within the DPPI SE JERU project, on 20 January 2014 the 3rd JERU planning meeting was held in Sarajevo whereby representatives of 9 project participating countries (Albania, Bosnia and Herzegovina, Bulgaria, Montenegro, Moldova, Romania, Serbia, Slovenia and Turkey) discussed on further implementation of the project activities in 2014 onwards.
 
The main topics discussed at the meeting included arrangements for the procurement and dissemination of the JERU personal protection equipment and planning/ organization of the JERU SWIFT practical trainings. In this respect, the participating countries also performed further analysis of the proposed JERU personal protection equipment and reached agreement on the technical details of the equipment.
 
On the same occasion, the participating countries had the opportunity to learn more about and comment on the implementation of the upcoming IPA Programme for floods prevention, preparedness and response which is meant to establish multinational floods related modules in the EU candidate countries and potential candidates and to boost countries' approximation to the EU Floods Directive. DG ECHO plans to launch the programme towards Oct 2014.
Though this IPA Programme was initially created in order to accommodate the request by the countries to receive support for the implementation of the JERU project, the agreement was nevertheless reached on continuing the current format of the JERU activities while the IPA programme on floods will be implemented as a separate programme outside the scope of the DPPI SEE while keeping a close coordination link between the two initiatives.


Eight DPPI SEE member countries sign the new Memorandum of Understanding on the Institutional Framework of the Disaster Preparedness and Prevention Initiative for South Eastern Europe (DPPI SEE) On 28th November 2013, Day I Iof the XXVII DPPI SEE regional meeting, 8 countries of the region (Albania, Bulgaria, Croatia, Macedonia, Montenegro, Serbia, Slovenia and Turkey) signed the Memorandum of Understanding for the 2nd time thereby extending the mandate of the Initiative for an indefinite period of time. The signing by other three DPPI SEE member countries (Bosnia and Herzegovina, Moldova and Romania) is expected to take place in the course of the next 6 months and not later than on the occasion of the DPPI SEE regional meeting 2014 (spring session). The signing of the new Memorandum reflects the countries’ undiminished commitment to continuing regional cooperation in the field of natural and man-made disaster preparedness and prevention through further implementation of programmes aimed at institutional capacity-building in this respect, both on national and regional level.
 
In the course of the XXVII meeting, the DPPI SEE member countries discussed and agreed upon their joint activities in 2014, such as the continuation of the DPPI SEE Disaster Management Training Programme (DMTP) as well as the further implementation of trainings as part of the DPPI SEE Joint Emergency Response Unit (JERU) project, including the procurement of the JERU personal protection equipment.
 
The next DPPI SEE Regional meeting (XXVIII) will be held in the 2nd quarter of 2014 in Montenegro, the DPPI SEE Chair in Office 2014.

Presentations:

  1. Country Strategy Papers 2014-2020
  2. Italian Civil Protection system for DRR activities
  3. CIVIL PROTECTION COOPERATION WITH THE CANDIDATE COUNTRIES AND POTENTIAL CANDIDATES – PHASE II (IPA CP Cooperation Programme II)
  4. Population Movements from Syria into Turkey
  5. CIMA Research Foundation - KMS - Part I
  6. CIMA Research Foundation - KMS - Part II

XXV DPPI SEE Regional Meeting was held on 13 - 14 November 2012 in Sarajevo, the seat of DPPI SEE Secretariat and was hosted/ organized by the DPPI SEE Secretariat in close cooperation with Bulgaria, the DPPI SEE Chair-in-Office 2012.
As per usual practice, the Agenda of the meeting covered a variety of subjects, including a number of internal institutional issues of importance for undeterred future functioning of the DPPI SEE. In the course of the two-day meeting the following sessions were convened:
DMTP Steering Group session
The session included discussions on the DPPI SEE Disaster Management Training Programme (DMTP) 2013 and DPPI SEE Parties’ proposals on activities for inclusion in DMTP annual Work Plan 2013. The session resulted in 11 activities being proposed and adopted so far by the Steering Group, including a proposal on a joint DPPI SEE/ UNICEF workshop (12 in total). Further proposals will be integrated in the DMTP Work Plan draft by the end of the year 2012.
Advisory Board session
The session included presentations by European Commission - DG ECHO (current and upcoming IPA programmes), UNISDR - Europe Regional Office (UNSDR/WMO regional project related activities), UNICEF (its 1st DRR project/ proposal for joint DPPI SEE/ UNICEF activity within the project), Swedish Civil Contingencies Agency - MSB (DPPI SEE DRR project - next steps) and CIMA Research Foundation (proposal for two potential areas for cooperation).
Related presentations: EC - IPA ProgrammesUNISDR part 1 EFDRR, UNISDR part 2 EFDRR
Regional Meeting  - DAY I (closed session)
DPPI SEE Memorandum of Understanding - 1st Jan 2014 onwards (agreement on future steps)·        

  • The DPPI SEE Parties’ unanimous support for further continuing their cooperation in the framework of DPPI SEE following the expiration of the existing DPPI SEE Memorandum of Understanding, 31st December 2013; 

DPPI SEE Host Country Agreement (HCA)- agreement on the urgency of solution finding

  • Further negotiations needed with the competent authorities of Bosnia and Herzegovina to ensure legal functioning of the DPPI SEE Secretariat and fulfilment of the host country commitments in line with the signed international agreement.

Kosovo* request for membership in the DPPI SEE

  • Inclusion of Kosovo as an observer in the activities implemented in the framework of DPPI SEE will be subject to further discussions with the competent authorities of the Republic of Serbia.

DPPI SEE legal documents (Rules of Procedure& Financial Management Rules)

  • The DPPI SEE Parties re-confirmed their support for documents adoption once a still pending confirmation by Bosnia and Herzegovina is communicated to the Secretariat to allow for reaching the consensus on the adoption.

DPPI SEE Strategy& Action Plan 2012 - 1014 (Draft)

  • The document is to be subject to further discussion.

DPPI SEE Secretariat Staff employment contracts, expiry date 15th April 2013 - discussion on necessary related steps

  • The exact date of the vacancies announcement and manner in which these are to be advertised shall be agreed by the DPPI SEE CiO 2012 and DPPI SEE CiO 2013 in the weeks to come.

Regional Meeting - DAY II
Election of the DPPI SEE Chair-in-Office 2013

  • The next DPPI SEE Regional meeting spring session 2013 shall be scheduled for the 1st half of March 2013 under the chairmanship of Moldova. The exact date and venue are yet TBC.

■      Exchange of information on recent emergences in SEE - DPPI SEE Parties’ presentations

        Albania - FIRES 2012
        Bulgaria - Emergencies 2012
        Slovenia - recent emergencies

■      Van earthquake - Turkey’s experiences and lessons learned

*This Designation is Without Prejudice to Positions on Status, and is in Line With UNSCR 1244 and the ICJ Opinion on the Kosovo Declaration of Independence